How to track resale inventory
Tracking resale inventory means knowing, for each unit you own, what it cost, where it came from, and whether it is still available to sell. Totals show how much money is tied up in stock. Item records show which units are waiting, which are listed, and how long each one has been held.
Start with one record per unit
Each resellable unit should exist as its own item. In FlipKeep, items come from a purchase record called a Deal. Every item keeps its allocated cost, a link to the purchase it came from, and its dates.
Items you plan to keep personally do not belong in inventory. When a personal item is bought in the same order as resale items, FlipKeep records it as part of the purchase, but it never becomes an item, so it stays out of your stock.
Use the five statuses
FlipKeep tracks five statuses:
- In Stock: you own the item and it is not listed for sale.
- Listed: the item is advertised for sale on a marketplace.
- Sold: a sale has been recorded for the item.
- Returned: the item went back to the source it was bought from, so it is no longer part of your stock.
- Removed: the item is no longer available to sell, for example because it was damaged or discarded.
Update the status when something changes. A listed item that sold on another platform should show as sold, and a unit you discarded should not stay in stock. The inventory totals are only as reliable as the statuses behind them.
Use aging to find stock that has been waiting
The inventory includes an aging filter for items held 30, 60, or 90 days. Age counts whole calendar days from the item's original acquisition date, and the filter only shows items that are still available to sell. The filter is read-only, so it changes what you see without changing any record.
The 30, 60, and 90 day points are useful review dates. The right ones depend on what you sell and how quickly it moves, because a seasonal item and an everyday item often sell on different timelines.
A monthly review
- Open the 60-day and 90-day filters, and list the items that appear.
- For each item, check its cost, its current listing, and the price you realistically expect to get.
- Decide what to do with it: lower the price and relist it, return it to the source if the source accepts returns, or remove it.
- Update the status so it matches the decision.
Aging shows time, not value
An item held for 90 days can still be profitable if its cost was low. A recent item can be a poor purchase if you paid too much for it. Compare the cost with the price you realistically expect before you decide what to do. Aging points you to items that need a look. It does not tell you what to do with them.
Compare stock with the overview
The Overview shows cash invested, inventory, and store credit for the period you choose, next to revenue and profit. Reviewing those figures month by month shows whether your money is moving through your stock or staying in it. Use the same period when you compare the inventory figures with the sales and profit for that period.
Keep sales and returns in the history
When you sell an item, the sale stays in its history. If the sale is returned and the item goes back to stock, FlipKeep keeps the original sale, the return, and any later sale of the same item.
Common questions
How is inventory age calculated?
Age starts on the original acquisition date. FlipKeep counts whole calendar days and compares them with the 30, 60, and 90 day filters. Only items that are still available to sell appear in the filters.
Does the aging filter change my records?
No. The aging filter is read-only. It shows matching items without changing their status, cost, or history.
What is the difference between Returned and Removed?
Returned means the item went back to the source you bought it from, so it is no longer part of your stock. Removed means you no longer have the item available to sell, for example because it was damaged or discarded.
Can I track items listed on several marketplaces?
Yes. Use the Listed status while an item is advertised, and change it to Sold when you record the sale. FlipKeep does not sync listings between marketplaces, so you update the status yourself.
Track your next flip in FlipKeep
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